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There are two key reason why we believe an intranet
or extranet could be of benefit to your organisation,. The first
is that it will save your company time in terms of man-hours wasted
on routine tasks. The second is that it can save you thousands of
pound on the preparation and production of routine information.
Save Time
How can Intranets save your company
time?
Most organizations are run by people working
together and communicating by phone, voice mail, email, fax or by
person to person meetings.
An Intranet can cut down the time your employees
spend on routine communication tasks. If you are using email internally
you already know the benefits over trying to get someone over the
phone. The one problem with using email is that the entire message
is usually not conveyed in the first communication. One email usually
starts a string of emails back and forth until the other part completely
understands your request or message.
Instead consider putting forms on your Intranet.
Design forms for frequently requested tasks within your organisation.
Example 1 (Routine Requests)
You frequently get requests for PC repair, stationary reorder from
supply room and telephone messages. The solution is to have your
users fill out the form and make sure the required information entered
is valid using data validation routines. This will provide the recipient
with an email that is complete with all the required information
and save a lot of time.
Example 2 (FAQ's):
How much time do your employees spend answering
routinely asked questions? Want to cut down the time?
Solution, put the information on an Intranet.
However don't just put it out there, refer all your callers to your
Intranet. This can be done for example your office answers the phone
play a short recorded message saying "For routine questions
check our pages on the company Intranet at www..... ."
Example 3 (Paper Chase):
Do your employees spend time chasing paper,
trying to hunt down paper forms, reports, documents, microfilm?
A solution I to consider converting these documents
to electronic formats using scanners, OCR software or other means.
Provide a search interface to these documents using your Intranet.
Once users know how easily accessible these documents are over the
Intranet, they will prefer the faster solution.
The end result is that you will save time.
Lower Costs
Most organisations spend thousands of pounds
on routine activities such as the printing the company phonebook,
or information that is mailed to each employee relating to say HR
issues or company changes.
With an Intranet solution you can now publish
most of your paper documents on your internal web. Starting with
simple solutions like a corporate phonebook, you can find a number
of applications that will save you company money in terms of publishing
and distribution costs.
What next
If you would like to discuss in more depth
the benefit of an intranet or extranet solution for your company
the please contact
alpha. Our Solutions Specialist will be able to prepare
a detailed project plan including full costing for you specific
project. Please note that because each company's project is different
we would only provide this information once we have had a detailed
consultation with your team.
What next?...
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Alpha please:
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You can call us now on
0845 111 0066
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